16th JUDICIAL DISTRICT COURT OF LOUISIANA
SEEKS COURT ADMINISTRATOR
Qualified candidates must possess college degree and five years management experience; accounting, technology, organizational and interpersonal skills. Public administration experience preferred. Must be a resident of or willing to relocate to the 16th Judicial District or a neighboring parish.
Application must be submitted on https://www.indeedjobs.com/16th-judicial-district-court; include letter of introduction, resume and references. Application deadline: 6:00 p.m. on October 31, 2018
Application must be submitted on https://www.indeedjobs.com/16th-judicial-district-court; include letter of introduction, resume and references. Application deadline: 6:00 p.m. on October 31, 2018
COURT ADMINISTRATOR
JOB DESCRIPTION
JOB SUMMARY
Manage non-judicial administrative operations of the district court through directives and policies set by the district judges. Financial management tasks including budget preparation and administration, preparation of financial reports and oversight of court’s accounting practices. Management of property and services purchased by the court. Human resource administration including payroll and benefit administration, recruiting and hiring support staff personnel, assist in establishing policies and procedures such as wage and salary scales, hiring, training, and firing practices. Develops and maintains annual judicial court schedule. Knowledge of and compliance with all local, state and federal employment and public fund laws and regulations. Possesses strong interpersonal and organizational skills. Occasional travel required.
QUALIFICATIONS AND SKILLS
Education and Experience
Knowledge of:
Ability to:
Essential Physical Functions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some physical activity is required; it requires the ability to stoop, bend at the back and knees, access small spaces, lift files, lift or move file boxes, open filing cabinets and bend or stand on a stool as necessary to reach for and grasp objects or files. Specific vision abilities required by this job include close visions, distant vision, ability to adjust focus, and ability to maintain contact with a computer screen while seated for long periods of time.
DUTIES AND RESPONSIBILITIES
The duties and responsibilities listed are representative of those required by this position and not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities and activities may change at any time with or without notice.
Financial Administration
Human Resource Administration
Court Calendar
Programs
General Administrative and Miscellaneous
Manage non-judicial administrative operations of the district court through directives and policies set by the district judges. Financial management tasks including budget preparation and administration, preparation of financial reports and oversight of court’s accounting practices. Management of property and services purchased by the court. Human resource administration including payroll and benefit administration, recruiting and hiring support staff personnel, assist in establishing policies and procedures such as wage and salary scales, hiring, training, and firing practices. Develops and maintains annual judicial court schedule. Knowledge of and compliance with all local, state and federal employment and public fund laws and regulations. Possesses strong interpersonal and organizational skills. Occasional travel required.
QUALIFICATIONS AND SKILLS
Education and Experience
- Bachelor’s degree (BA/BS) in Business Administration, Public Administration or related field required.
- Minimum of five years of management or supervisory experience required.
- Experience in public administration and specific knowledge of relevant areas, including court procedures, public fund administration and judicial legislation preferred.
Knowledge of:
- Federal and state employment laws including but not limited to EEOC, ADA, FMLA, FLSA and Worker’s Compensation.
- Federal and state public fund administration laws and requirements.
- General judicial legislation relating to district courts, judges, court staff and court procedures.
- Knowledge and proficiency in Microsoft Windows, Excel, Word, Gmail, QuickBooks, Adobe Acrobat or similar software.
Ability to:
- Work independently and show initiative; perform under minimum supervision and act independently within the scope of normal duties and responsibilities.
- Work overtime or outside of normal business hours occasionally.
- Be detail-oriented and organized.
- Communicate effectively in English, verbally and in writing.
- Maintain confidentiality.
- Prioritize, and coordinate multiple work activities and meet critical deadlines while maintaining accuracy; exercise skill in setting priorities that accurately reflect the importance of assigned responsibilities.
- Work in a fast-paced environment and manage multiple demands with a positive attitude.
- Maintain a professional and flexible demeanor.
- Perform repetitive tasks.
- Establish and maintain effective and professional working relationships with those in contact with, including judges, court staff, and representatives of other governmental and private agencies.
- Plan, direct and review the work of others on a project or day-to-day basis.
- Operate personal computers and use specified computer applications, such as word processing, spreadsheets, bookkeeping systems and legal applications.
Essential Physical Functions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some physical activity is required; it requires the ability to stoop, bend at the back and knees, access small spaces, lift files, lift or move file boxes, open filing cabinets and bend or stand on a stool as necessary to reach for and grasp objects or files. Specific vision abilities required by this job include close visions, distant vision, ability to adjust focus, and ability to maintain contact with a computer screen while seated for long periods of time.
DUTIES AND RESPONSIBILITIES
The duties and responsibilities listed are representative of those required by this position and not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities and activities may change at any time with or without notice.
Financial Administration
- Maintain knowledge of public fund accounting and audit requirements and ensure that court is in compliance with all local, state and federal laws and regulations.
- Maintain knowledge of public bid law and ensure that court acquisitions and contracts are in compliance with state law.
- Prepare and manage budgets, budget amendments, and ensure compliance with the Local Government Budget Act.
- Provide court financial records to auditor and ensure that court is in compliance with all related requirements including Legislative Auditor Agreed-Upon Procedures.
- Prepare payrolls and related withholding reports, quarterly and year end reports.
- Report regularly on the status of all funds.
- Maintain court inventory records.
Human Resource Administration
- Maintain knowledge or federal and state law including but not limited to EEOC, ADA, FMLS, FLSA and Worker’s Compensation.
- Recruit and hire support staff personnel.
- Assist judges in establishing policies and procedures including wage and salary scales.
- Manage employee benefits and maintain employee attendance and leave records.
- Communicate employee policy to staff and ensure compliance with court policies and procedures.
- Ensure court staff compliance with annual ethics training in accordance with Code of Governmental Ethics.
Court Calendar
- Prepare and maintain annual court calendar with judicial schedule for judges and hearing officers; revise court calendar as needed and distribute and post current versions on the court website.
Programs
- Prepare and supervise grant applications.
General Administrative and Miscellaneous
- Assist Chief Judge regarding general court matters as needed.
- Attend judicial meetings; prepare agenda and minutes (except executive sessions).
- Coordinate and plan annual legislative supper and other court ceremonies.
- Submit Supreme Court reports and general court surveys.
- Respond to general court compliance.
